Core formula
Annual value = weekly volume x minutes saved per item / 60 x loaded hourly cost x working weeks x adoption confidence.
- Use conservative time-saving estimates.
- Apply adoption confidence so the case does not assume perfect usage.
- Separate labour value from risk-control value.
- Record assumptions before the sprint starts.
Risk-control value
Regulated workflows can justify work even when time savings are modest. Risk-control value should be discussed explicitly rather than hidden in the time-saving case.
- Reduced missing evidence.
- Better audit readiness.
- Faster management visibility.
- Lower key-person dependency.
- Reduced SLA or complaint risk.
Decision thresholds
Use the ROI view to decide whether to scale, improve or stop rather than to pretend every pilot is a success.
- Strong: payback under six months or major risk/control benefit.
- Possible: payback six to twelve months with useful strategic proof.
- Weak: payback above twelve months and no risk/proof benefit.